Video Conferencing Tips

  • Appoint a leader for each site to coordinate and confirm your meeting logistics.
  • Always introduce everyone in the room to the other people participating in the conference, even if they are off camera.
  • If you are having a teleconference, give everyone a chance to acknowledge that they are connected and can hear the leader.
  • Reposition the camera periodically.
  • Avoid coughing into the videoconference microphones or telephone receivers, drumming fingers or carrying on side conversations.
  • Pause occasionally so that others may make comments. It can be difficult to join the conversation when you can't make eye contact.
  • Be yourself! Imagine that the other participants are sitting in the same room with you
  • Speak naturally and clearly, especially in a multipoint video conference - your voice activates the multipoint bridge that changes the picture.
  • Make visual aids for videoconferencing simple, easy to read, and in horizontal (landscape) format.
  • Mute the microphone when not speaking.
  • Arrive 5-10 minutes early to your conference room.
  • If you are part of a teleconference, be at the appointed telephone before the conference starts.
  • You will need to call in and be connected to the conference by the operator.